Purchasing Contract Manager - Oahu

We recognize our competitive advantage -- our people. We believe in our people, who share our vision of meeting the needs of our employees, customers, and communities and who carry out the continued success of the company.

Our employees are committed to the company's foundational values: integrity, excellence, teamwork, environmental stewardship, and community commitment. In turn, we invest in our employees, providing opportunities for challenge and advancement and offering a competitive compensation package.

Posting End Date: at 11:59PM HST

BRIEF POSTING DESCRIPTION:

The P VP PURCHASING Department of the P SUPPORT SERVICES Division at Hawaiian Electric Company has 1 Management vacancy available. (Role: Professional)

JOB FUNCTION:

Responsible to ensure vendors procurement and contractual obligations are met for the Company.

ESSENTIAL FUNCTIONS:

Strategic Sourcing :

• Implements category management strategies and business processes to leverage overall spend to maximize cost savings for the Company and its mission, vision, and values.
• Manages competitive solicitation, vendor selection, and negotiation of contracted pricing to meet process area/division/department goals and objectives.
• Works directly, at all levels, with vendors to maintain effective vendor relationships; determines the appropriate procurement strategy to maximize the potential value to be received from all vendors.
• Uses SAP (the Company's enterprise application software) appropriately to track and record contracted pricing through Outline Agreements (OLA) and Source Lists.

Contract Compliance :

• Maintains familiarity with contract language and associated terms and conditions to ensure appropriate risk mitigation.
• Resolves disputes and/or claims pertaining to contractual terms through collaboration with internal business units.
• Manages the negotiation process, including review and recommendation of contractual and other related commercial terms.
• Facilitates the collaboration and review between vendors, internal customers, legal, risk management, information assurance, and other internal stakeholders.
• Utilizes Ariba Contract Lifecycle Management and ISNetworld Contractor Management tools appropriately to track compliance of all Terms and Conditions with vendors.

Transactional Efficiencies :

• Works collaboratively with Buyers, Supply Chain Clerks and Disbursement Accounting to rectify and resolve purchase order and/or invoice discrepancies. This may require communication with the vendor and/or the business unit to verify job scope, schedule, price, freight charges, quantity, and that remittance complies with contracted terms.

Other:

• Executes work to high professional standards and ensures compliance with Audit, Sarbanes-Oxley Act (SOX), and ethical guidelines.
• Performs and is accountable for other responsibilities and duties as assigned. This may include but is not limited to:
  • Participation in Company emergency response activities as assigned, and any activities required to prepare for such emergency response.

• Investigation and resolution of purchase order and invoice discrepancies, including price, quantity, unit of measure, conditions, surcharges, description, etc.

BASIC QUALIFICATIONS:

Knowledge Requirements

• Working knowledge of the concepts and principles of purchasing, contract administration, Hawaiian Electrics Corporate Code of Conduct (if applicable), insurance programs, project management practices, cost estimating, scheduling, negotiation principles, contract law, and procurement techniques and procedures that are normally acquired through various college level courses or related experience.
• Basic/working knowledge of concepts and principles of electric utility operations, maintenance, and construction that are normally acquired through related experience.
• Proficient in the use of personal computers and/or mainframe systems and related software applications including SAP and the Microsoft Office suite (i.e., Outlook, Excel, Word, PowerPoint, etc.).
• Familiarity with applicable Federal and State regulations, permits, laws and codes, especially those relating to safety and environmental compliance.

Skills Requirements

• Excellent verbal, written, presentation and listening skills to effectively communicate with all levels of the organization, vendors, and the public sector. Is detail-oriented and ensures professionalism and accuracy, especially in written documents and communication.
• Strong interpersonal, negotiation and conflict resolution skills to motivate, persuade, and influence various groups and individuals.
• Leadership skills and abilities to work with a variety of individuals occasionally dealing with sensitive, difficult or confrontational issues.
• Ability to remain flexible in a demanding work environment and adapt to rapidly changing priorities.
• Demonstrated organizational skills to assess job demands and complex projects, and maintain accurate records of all activities.
• Task-driven and self-directed ability to manage a high volume of work in a timely fashion with minimal supervision.

Experience Requirements

• Several (3-5) years of related work experience in purchasing or project/contract administration, preferably in the electric utility industry relative to construction, purchasing, engineering, operations, maintenance, or closely related field.

Role: Professional

Number of Vacancies: 1

Location: Honolulu Oahu

Hiring Range: The hiring range for the Purchasing Contract Manager [Req ID 9812] position is $78,000.00 to $99,600.00. The person selected will be placed according to his/her skills and qualifications.

About Hawaiian Electric Companies
Hawaiian Electric Companies provide electricity and services to 95 percent of the state's 1.4 million residents. The company is also one of the state's leading employers and a major contributor and supporter of community and educational programs.

The demand for power that has fueled the growth of the Hawaiian Islands has been met by Hawaiian Electric Companies for well over a century. And as the next millennium unfolds, the company is committed to providing quality service and seeking clean local energy sources to power generations of Hawaii families and businesses to come. Visit us at

Interested individuals should apply online. The application must clearly indicate the demonstrated experience/knowledge/skills/abilities the candidate possesses which specifically qualifies him/her for the position.

Applicant Certification
By submitting an application for the position, candidates:
1. Authorize the Hawaiian Electric Companies to confirm all statements contained in the application and/or any materials submitted and made a part of the application as they relate to the position and to the extent permitted by law;
2. Authorize and consent to, without reservation, the Hawaiian Electric Companies sharing any and all information regarding previous or present employment, educational training or personal information from their records and from any other source with the hiring department or subsidiary company;
3. Release, discharge, and hold harmless, Hawaiian Electric Companies, from any and all liability for any damage which may be claimed as a result of furnishing such information to the hiring department or subsidiary company;
4. Authorizes release and transfer of all personnel records to be maintained by the hiring company in the event of an inter-company transfer; and
5. Authorize, direct, and consent to Hawaiian Electric Companies and/or its authorized agents to conduct investigations into candidates' background. These investigations may include, but are not limited to searches for information about applicants; record of criminal convictions to the extent permitted by law, education records, professional certifications, personal character references, and employment history.

EEO Statement Hawaiian Electric Companies is an equal opportunity employer, including disability and protected veteran status. Hawaiian Electric Companies complies with all applicable laws, including Title I of the Americans with Disabilities Act. Any request for reasonable accommodation needed during the application process should be communicated by the candidate to the HR Service Center at ....

Affiliate Disclaimer
Hawaiian Electric Company, Inc., Maui Electric Company, and Hawaii Electric Light (Company) are Hawaii Public Utilities Commission (PUC) regulated companies. The disclosure relating to Affiliate Transaction Requirements that follows is made pursuant to the PUCs Decision and Order No. 35962, issued on December 19, 2018, and subsequently modified by Order No. 36112, issued on January 24, 2019 in Docket No. 2018-0065.

By submitting your application, you understand and acknowledge that, if you are hired by the Company and subsequently transferred, assigned or otherwise employed by an Affiliate, said Affiliate will be required to make a one-time payment to the Company in an amount up to twenty-five percent (25%) of your base annual compensation.

In addition, if you are hired by the Company and subsequently transferred, assigned or otherwise employed by an Affiliate or an Affiliate-Related Entity, for a period of one year, you cannot appear in negotiations or otherwise interact directly with the Company or work on the same matter that you worked on while with the Company.

Affiliate is defined as any person or entity that possesses an affiliate interest in a utility as defined by section 269-19.5, Hawaii Revised Statutes (HRS), including a utilitys parent holding company, except as otherwise provided by HRS section 269-19.5(h).

Affiliate-Related Entity is defined as a third party that provides electricity-related services in a regulated utilitys service territory that has a material financial, operational, or ownership interest with an unregulated affiliate of the utility and of whom the utility has reasonable knowledge.

For a current list of all Affiliates and Affiliate-Related Entities, please see:

This list may be amended, updated or revised from time to time without notice.